Look-back review
Starts hereWe review your most recent completed decommissioning cycle against the terms that applied to it: every site, every ITAD, every serialised unit. On a closed cycle the evidence should already exist, so anything missing or weak is a finding.
Terms of sale, asset manifests, award records, purchase orders and invoices, collection records, ITAD certificates as received, GPU resale approvals, data destruction records and ITAD certifications.
The report of findings, the fingerprinted evidence pack, your cleaned serialised manifest, and the gaps to close.
About four weeks from receiving files.
Every ITAD on one platform
Your regional ITADs sign in and submit evidence directly. You get a view by facility and by ITAD, a record of GPU resale approvals per serial, and a chase list for anything outstanding. The ask of your ITADs is simply to provide the information they are obliged to provide under your stated rules.
Intelligence for every stakeholder
Once the record exists, it serves more readers: a market value benchmark for allocation decisions, compliance reporting your auditors can test, data destruction checked against NIST SP 800-88 where your terms require it, buyer and partner screening, and data structured for Digital Product Passports.
Serial-level lifecycle tracking
Every unit followed from Listed to Awarded to Collected, then Resold, Recycled or Destroyed. Anything without evidence is flagged as soon as it falls behind your terms.
Follow the unit
The gap between collected and evidenced is the part nobody has drawn before.
Not all evidence is equal.
Hyperscalers need proof that can be checked, not emailed assurances.
- 1 · Weakest
Someone's word
An emailed assurance. Unverified.
- 2
The ITAD's signed document
A certificate or letter on letterhead, signed by an authorised officer.
- 3
An independent record
A public company register, carrier record or third-party certification.
- 4 · Strongest
Machine-checkable
A digitally signed, fingerprinted erasure log that software can verify.
The grade describes the evidence, not the ITAD.
The 29-point ITAD evidence checklist.
Seven areas, 29 checks. Free to use, adapt and share, including in your own contracts and policies, as long as you credit Odys One (CC BY 4.0 licence).
- 01Your disposal terms6 checks
- 02Collection3 checks
- 03At the ITAD3 checks
- 04Data destruction4 checks
- 05Resale and restricted items6 checks
- 06Recycling and final outcome3 checks
- 07Reporting4 checks
