Free to use and share
The ITAD evidence checklist.
29 checks that show whether your decommissioned hardware went where your rules said it would, from the rack to its final outcome. For disposition, compliance, audit, security and sustainability teams. Free to use, copy and adapt in your own policies, contracts and audit programmes, with credit.
Download the checklist (PDF, 7 pages)Your disposal terms
- Every condition has a test
- Every condition names its evidence
- Every condition has a deadline
- Serials are required, not optional
- Restricted items are named
- Buyer identity, not buyer type
Collection
- Collection record by serial
- Top-up collections recorded
- Listed vs collected reconciled
At the ITAD
- Certifications valid on the day
- Inventory on hand, signed
- Downstream partners listed
Data destruction
- Certificate per serial
- Method, date and place
- Certificate after collection
- Erasure logs for resale
Resale and restricted items
- Approval before resale
- Every buyer named and screened
- Buyer is a real company
- Destination allowed
- End-user certificate where required
- Export controls considered
Recycling and final outcome
- Every unit has a final outcome
- Recycling by stream
- Silence is a finding
Reporting
- Units, not weight
- Every figure traceable
- Estimates marked
- Someone independent checked
Please credit it as: The ITAD evidence checklist, Odys One, v1.1 (odysone.com/checklist). Reviewed every quarter. Free to use, adapt and share, as long as you credit Odys One (CC BY 4.0 licence). General guidance, not legal advice.
